Assure Expenses Expedite - Example Receipt Types

Permissions

You will require the following permissions:

• The relevant item role that allows you to claim these expense types.

Expedite Example Receipt Types

The receipt types covered in this guide are:

Travel

• Train tickets (non VAT)
• Fuel receipts (VAT)
  
  

Oyster & Toll

• Oyster Card & Toll statements (non VAT)
• Toll receipts (VAT)

Hotel & Parking

• Parking receipts off road (VAT)
• Parking receipts on road (non VAT)
• Hotel invoices (VAT)
  
  

Other

• Subscriptions (non VAT)
• Multiple images on one claim.

Travel

Train Receipts

• Ensure that the date you are claiming is visible on the ticket – only visible dates can be matched.
  
  
  

Fuel Receipts

• Ensure that the date is visible (some suppliers print this on the back of the receipt).
  
  
• Ensure that the VAT number is visible (some suppliers print this on the back of the receipt).
  
  
  • If you can’t take photos of both sides, please hand write the information on the front of the receipt clearly.
    
    

Oyster & Toll

Oyster Card & Toll Statements (Single Day)**

**Example image is for one day, 3rd March totaling £2.80.**

• The date of the claim must match the date (day) being claimed and not the statement date.
  
  
• Total must equal, or be less than, the single date amount.
  
  
  

Oyster Card & Toll Statements (Statement Total)**

**Example image is for multiple days, 1st April for £21.90.**

• The date of the claim must be the same as the date of the statement.
  
  
• The total must be clearly written at the top or bottom of the statement.
  
  
  

Toll Receipts

• Do not add two receipts together for one date. These must be claimed as separate Expense Items and each have their own receipt.
  
  
• Ensure that the date you are claiming is the date printed on the receipt.
  
  
  

Hotel & Parking

Hotel Invoices

• Always use the payment date if it is displayed.
  
  
  • If the payment date is not available, please use the invoice date.
    
    
  • If the invoice date is not available, please use the arrival date.
    
    
    

Parking (VAT applicable)

• Always use the payment date.
  
  
  

Parking (non VAT)

• Always use payment date, if available.
  
  
• We will check (+ -) 24 hours of the date showing and will pass if it is within that time frame.
  
  
  • Example: If the above was claimed as the 25/01/16 or 27/01/16, this would pass the date check. 
    
    
    

Other

Subscriptions

• Ensure that the claim date matches the payment date, if present.
  
  
• If the payment date is not showing, please select the statement date.
  
  
• If you are calculating more than one day, please total at the bottom.
  
  
  
  

Multiple receipts on one image**

**Example above is for two separate Expense Items, using the reference numbers so we can identify which image to validate against, as they are included on the same image**

• If you wish to use multiple receipts on a single image, you must specify the reference number from the correct Expense Item on each receipt.
  
  
• You will be unable to use multiple images on one Expense Item.
  
  
• If no reference numbers are included on the receipts within the image, the Expedite Validators will always validate the image to the left or at the top of the page.