Date: 11/09/2025
Version: 2025.9.1.1
Enhancements
- We've updated failure notification emails for driver compliance documents to include reviewer notes. This helps claimants understand the reason for rejection and take corrective action accordingly. (201256)
- We've made an enhancement to the 'Submitted Claim' page in 'Check and Pay'. Now, approvers can now see the claimant's username at the top of the page, which makes it easier to verify claim ownership and avoid confusion when they reviewing claims. (202081)
- We've implemented an automated CRON-based process to permanently delete outdated expense claim data for eligible accounts. We've removed paid claims older than the configured retention period, along with related receipts and claimant information, in accordance with strict deletion rules. All deletions are recorded in the system audit log for traceability and compliance. (201920)
- We've implemented a scheduled CRON-based task to automatically delete archived employee records in line with GDPR data retention policies. The process applies only to archived employees with a leaving date, no recent claims within the retention period, and after their claim data has been purged. Employees in key roles, such as budget holders, team leaders, claim owners, sign-off approvers, and line managers, are excluded from deletion. Each deletion triggers a cascade removal of the employee and all related data. (201921)
- We've updated the email notification sent to the driver compliance team to show the name of the employee linked to the vehicle, rather than the name of the person who uploaded the document through 'My Team's Vehicle Documents'. (202067)
Bug Fixes
- We've fixed an issue where filtering by the 'Username' column in the 'Claim Viewer' caused an error. (152845)
- We've updated the 'Save' button functionality on the 'Add New Expenses' page so that it becomes enabled only after an expense item is selected and its required fields are displayed. (201651)
- We've improved how the system handles bank account details in 'Claim Viewer' for approvers. Now, these details are properly redacted, which ensures full compliance with data protection standards. (202091)
