Date: 18/09/2025
Version: 2025.9.1.1
Enhancements
- We've updated failure notification emails for driver compliance documents to include reviewer notes. This helps claimants understand the reason for rejection and take corrective action accordingly. (201256)
- We've made an enhancement to the 'Submitted Claim' page in 'Check and Pay'. Now, approvers can see the claimant's username at the top of the page, which makes it easier to verify claim ownership and avoid confusion when they reviewing claims. (202081)
- An automated CRON-based scheduled process has been implemented that will allow the removal of outdated expenses claim data for eligible accounts. Paid claims older than the configured retention period will be permanently deleted, along with related receipts and claimant data, following strict deletion rules. Deletions details will logged for traceability and compliance. (201920)
- We’ve implemented an automated, CRON-based scheduled task to remove 'Driver Compliance' records for accounts with licensed elements and configured options, in line with our data retention policies. The process ensures that records are deleted only after all related claims and employee data have been cleared, based on financial year-end and retention settings. All deletion activities are logged in the system to maintain traceability and compliance. (201922)
- We've implemented a scheduled CRON-based task to automatically delete archived employee records in line with GDPR data retention policies. The process applies only to archived employees with a leaving date, no recent claims within the retention period, and after their claim data has been purged. Employees in key roles, such as budget holders, team leaders, claim owners, sign-off approvers, and line managers, are excluded from deletion. Each deletion triggers a cascade removal of the employee and all related data. (201921)
- We've updated the email notification sent to the driver compliance team to show the name of the employee linked to the vehicle, rather than the name of the person who uploaded the document through 'My Team's Vehicle Documents'. (202067)
Bug Fixes
- We've fixed an issue where filtering by the 'Username' column in the 'Claim Viewer' caused an error. (152845)
- We've improved how the system handles vehicle documents, such as Tax, when they are entered manually by the claimant. Now, the system checks the manually entered start date when determining if the claimant is driver compliant and able to claim mileage. For Tax documents that are automatically looked up, the start date is implied as 1 year before the expiry date. (201320)
- We've updated the 'Save' button functionality on the 'Add New Expenses' page so that it becomes enabled only after an expense item is selected and its required fields are displayed. (201651)
- We've improved how the system handles bank account details in 'Claim Viewer' for approvers. Now, these details are properly redacted, which ensures full compliance with data protection standards. (202091)
